To provide flawless PA support to the MD, Syco Music.
To be the first point of contact for the MD, liaising with contacts and senior management internally and externally. Working closely with Marketing, A&R and Syco TV teams.
Act as the point person for all our internal teams, with an overarching view of timelines across our business, ensuring these are adhered to.
Managing internal teams – Resource organisation / HR related advice / Annual leave Approval / Direct report approvals for travel and expenses.
Liaising with internal senior executives (including international colleagues) and external contacts (including artists, managers, songwriters and producers) ensuring queries/calls are dealt with professionally and efficiently at all times.
Extensive diary management - managing demanding personal and work schedules, ensuring that appropriate meetings and people are given priority. Acting as the gate keeper.
Arranging meetings on behalf of the MD, managing agendas as well as making arrangements such as accommodation, transportation and sourcing appropriate facilities.
Organising and managing international travel itineraries (booking accommodation, cars, flights etc)
Providing general administrative support as required including: managing correspondence, booking meeting rooms, organising travel, ordering bikes/couriers, expenses, direct report approvals for travel/expenses and ensuring smooth running of the MD’s office.
Able to demonstrate significant PA/Exec Assistant experience supporting senior level executives
Able to demonstrate advanced use of Microsoft Office packages including Powerpoint or Keynote presentations and analysis of information
Organised, efficient, proactive, team player
Passion for music
Previous experience at a record label or within the music industry
Previous experience successfully managing own project workload in addition to functions within traditional PA support
Office management including involvement in managing department budgets for office costs, approval of department travel, expenses and annual leave management
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We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.